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Tables: Vat Returns Table Explained

Updated: Dec 28, 2022

The VAT Returns Table is the second table in the Accounting Department.

To set up VAT for a client :

  • Go to the Client table.

  • Select the client you want to add VAT services for.

  • Scroll down to Services

  • Check the VAT checkbox.

  • Select a VAT Type from the dropdown.

The VAT tasks will immediately be scheduled in the VAT Returns table according to your selection.

The VAT Returns will schedule with a due date of the last working day of the month in the submission period.

Monthly: Tasks will then schedule on the last day of the current month with a due date of the last day of the following month, according to the VAT Type selected.

Even: Periods of two months ending on the last day of February, April, June, August, October and December. Due date on the last day of the following month. Eg: Period January 2022 and February 2022, Due date 31 March.

Odd: Periods of two months ending on the last day of January, March, May, July, September, November. Due date on the last day of the following month. Eg: Period February 2022 and March 2022, Due date 31 April.

*If you do not see a record for a specific client, it might mean that their period isn't due yet and will schedule at a later stage (Even and Odd won't schedule at the same time). We do this to avoid over cluttering the table view and to keep the focus on the tasks that your staff can currently work on.

Working on a Task

To work on a VAT task:

  • Go to the VAT table

  • Click on a record

  • There will be a Summary section and a Details section. All of our automated tables work in this way.

Once you start working on a task, change the status in the Summary section to In Progress. Once the task is done, change the status to Completed. The task will then move away from the main table and into the archive table.

The Details section gives various checkboxes of steps you can follow to complete the task. You can check checkboxes as you work, save the record and continue later. If you know the steps by heart, you can just use the status dropdown in the Summary section.

The table also has a Notes column for any comments relating to the task.

Task Reminders

A reminder will appear in the All Tasks Due table indicating the number of VAT Returns due for a particular date.

If you click on any of the blue hotlinks, you will be taken to the task in the Accounting table, where you can start working on it.

Filter & Sort

You can filter and sort on any column by clicking on the 3-dot menu next to the column name. Sort will allow you to sort Ascending or descending, while Filter will provide various options and allow you to type in a specific name. This post goes into more depth regarding the filter and advanced filter.


DataGrows allows you to keep track of time spent on any task. This post will go into more detail on that.


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